Friday, January 4, 2008

TIME MANAGEMENT

31 Ways to Get An Extra Hour Out of Each Day

How can you get an extra hour out of each day? For many small business owners this is a daily challenge.
I myself have often wished that there were 27 hours in the day. I'll even settle for 25.
Here are some tips to help you squeeze those extra minutes out of your day. Of course, you can adapt these so that they will fit in with your situation. I hope these are helpful to you.

1. Get up earlier
2. Watch less TV(I mean how many Law & Order spinoffs does one need to watch?)
3. Avoid allowing others to waste your time
4. If you don't have to drive to work, use that time to study or planIf you do drive to work listen to a motivational tape on the way to work instead of that mindless dj talk.
5. Organize your work; do it systematically.
6. Make creative use of lunchtime.
7. Delegate authority if possible.
8. Spend less time on unimportant phone calls.
9. Think first, then do the task.
10. Do what you dream about doing, instead of just dreaming about it.
11. Work hardest when you are the most mentally alert
12. Eliminate activities which make the smallest contributions to your life.
13. Always do the toughest jobs first.
14. Before each major act, ask "Is this really necessary?"
15. Choose interesting and constructive literature for spare time reading.
16. Learn how to sleep. Sleep soundly, then work refreshed.
17. Skip desserts.
18. Stop smoking.
19. Write notes or letters while waiting for others.
20. Always carry an envelope with paper in it and a few stamps.
21. Combine tasks which are done in the same area.
22. Be prompt for all appointments.
23. Lay out your clothes the night before.(I need to remember this myself)
24. Call on specialists to do work that you cannot do efficiently
25. Learn to read more rapidly.
26. Take a nap after dinner. Then take a shower. Begin the evening hours relaxed and refreshed.
27. Avoid interruptions.
28. Avoid making a big production out of tiny tasks.
29. Search out job shortcuts.
30. Know your limitations.
31. Work to your full capacity. I know it's tough to break bad habits. However, it is necessary to make sacrifices so that your business can be successful. Don't try to implement all of these ideas at once. Implement them one at a time and repeat them until they become a part of your daily routine.

TIME MANAGEMENT

Time Mastery vs. Time Management - Knowing the Difference

How much time do you spend on Mastering Your Time? I don't mean managing time. There is quite a difference between managing and mastering your use of time. The goal of managing your time is to be more efficient, to squeeze more productivity out of your day. There are a lot of benefits to being a good time manager, especially in a rushed and frenetically paced culture.

The goal of mastering your time, however, is to live better, to savor your time. which is just another word for your Life.

If you accept that your time is non-renewable, precious, then it makes sense to take this most valuable personal resource seriously, and devote to it the attention it deserves. Look at Time Mastery as a way of actually lightening your load even if it paradoxically takes a little bit of time to lighten up.

Here's one approach to Mastery: Each morning, use some time to plan your time. That is, picture your day what you want to accomplish, what things are urgent and what things can wait, what preparations it would be useful to make, and a high priority is to focus on what pleasures you are anticipating. Those events and activities that emerge from this review which are most important go into your scheduler first, and everything else must fit around them. That way, as you move through your day, you'll know what can be relegated to low priority; you'll know what requests to honor and which to refuse.

By spending a very few minutes in focused concentration each morning, you can prevent the tendency we all have to allow our time to be appropriated by others. Once you know what is necessary and desirable for now, it is easier to recognize the un-necessary and un-desirable, then eliminate the drip drip drip that adds up to an erosion of your non-renewable day.

In short, using those few minutes in the morning to get clear is a small investment that helps you throughout the day to avoid the lost moments here and there that add up to a great chunk of time - your life. Even better, a little planning helps you focus on making sure every day includes something to savor.

TIME MANAGEMENT

Whats Keeping You At The Office (9 Tips To Get Home Quicker)

"Work smarter, not harder" is a cliché that has darted in and out of the workplace for years. But it's still as true as ever. And it's often overlooked advice that truly works. "Working smarter" means think strategically about how to improve your productivity. For starters, think about how you spend a typical day. Then eliminate the time robbers. How? Like this...

1. Discourage excessive visitors. Move the candy dish. Put it far away from your desk. Why? Because food is a friend when you are trying to attract or meet your peers but it's also a foe that cuts into your time. If 12 people stop by your desk for sweets and initiate a five minute chat each, you've lost an hour of your day.

2. Train your family. Set limits on personal calls. I once worked beside an executive assistant who received at least ten calls daily from her teenage daughter. Use the three or five rule for family members who like instant input: Wait until you have at least three (or five) items to discuss with me before calling my workplace, unless your request is an emergency or timely. ('Mom, the sale ends today' falls under neither of these categories).

3. Don't wait for the mail carrier. Do you read every e-mail as it arrives? Stop! "Instead of keeping your email program open and reading messages as they come in, check it only once in the morning and once in the afternoon," advises Janet Barclay, a professional organizer, time management consultant and president of Organized Assistant (www.OrganizedAssistant.com). Shut off the sound too triggered by incoming e-mail so you are not tempted to check it "just this once."

4. Re-deliver your mail. If you must check your e-mail constantly because your boss likes to e-mail you requests and expects you to do so (I've had some do that), immediately sort the excess into electronic categorized folders such as "newsletters" or "invoices due."(Go ahead and create some electronic folders now if you don't have any.) That way every time you check your e-mail for your boss' messages, other e-mails don't continue to attract your curiosity. Then browse the filed e-mails at once later in the day when it's convenient for you, not the sender.

5. Be less than perfect. You can't stop your boss' perfectionist behavior. But you can literally set limits to control your perfectionism. For instance, set short time spans for drafting basic correspondence. Or make it a rule that you'll proofread correspondence just twice before sending it (often best done with a bit of a delay between the two proofreading sessions).

6. Improve your performance. The way to really save time on tasks such as writing and proofreading is to become better at them. Use the 30 minutes you save daily while reducing your perfectionism to read chapters in a grammar book, expand your vocabulary with useful words (forget most of the five syllable ones) or take an online business writing course. Nobody should spend an hour drafting a thank you letter; yet I've seen it happen multiple times in corporate environments at all staff levels.

7. Call while they're out. "When phoning someone to give information, call when you are likely to reach their voicemail," says Barclay. "That way you can quickly leave a message and not get caught up in chitchat."

8. Think realistically. "Don't focus on 'catching up,'" says Laura Stack, president of "The Productivity Pro"® and author of "Leave the Office Earlier." "You will never catch up. There will always be more things to do than there is time to do them. People have a tendency to create work to fill up any amount of time they have. They'll accomplish the same amount of work in a 45-minute meeting as a 90-minute meeting. When working late is a habit, you tend to slack off a little. But by being more productive during the day, you'll get the same amount of work done...and leave earlier," explains Stack.

9. Get ready to go. "Make preparations to leave," says Stack, who teaches seminars about time management, information overload, and personal productivity (Laura@TheProductivityPro.com). "Gather up your coat and put it in a visible spot so others can see you are closing shop. Close your door a few minutes before quitting time so people will think you are busy or already gone."
Now leave! Get home earlier today (or at least on time). Then perhaps you'll start the work day tomorrow feeling more refreshed, enabling you to be even more productive utilizing the same amount of hours.

TIME MANAGEMENT

Handling Procrastination

"TIME CANNOT BE 'MANAGED.' THE WHOLE CONCEPT OF TIME MANAGEMENT IS A BIT OBSCURE. THE ONLY THING THAT CAN BE MANAGED IS YOUR ACTIVITIES WITHIN THAT TIME."

I am quite confident I have never had an original idea in my entire life. What I have done, however, is create new ways of expressing old ideas. In this respect, I now invite you to approach, with a new perspective, the way you manage your activities.

Need-to, Ought-to, Can-do

Say it a few times to yourself: "Need-to, Ought-to, Can-do." Tongue-twisting aside, it represents three categories, within which falls everything that you are presently capable of. (Any activity that you are not presently capable of would perhaps fall into a forth category of "Can't-do," and yet I would submit that if you are spending much time considering what you cannot do, you are not only mismanaging your time-you are throwing it away!)

Within the Need-to category would be everything that must be done in a given day or week, the absence of which would lead to a significant negative result. Showing up to work, feeding the dog, bathing-these fall clearly within this category. The next category, Ought-to, includes all activities that, if completed, would likely create a positive overall result. Returning phone calls on time, getting adequate sleep, and keeping your car maintained are such examples. Finally, the Can-do category represents everything else (again excluding what is beyond your present capacity). Activities within this category have either been previously judged as not worth doing, or have yet to be judged at all. In other words, you have not, as of yet, determined it reasonable to place such an activity within the Ought-to or Need-to categories.

An example may help illustrate the concept: Suppose I've just discovered that my friend is looking for a place to stay for the week while he's in town. I do live in a home, so this prospective activity is a Can-do, simply because it exists as a possibility. He then tells me that he is bringing several expensive bottles of wine as gifts for whomever he ends up staying with. Assuming I like wine, and all else being equal, this activity is now an Ought-to. At some point before he arrives in town, I confirm with him that I would like him to stay for the week. The event is now a Need-to; as to back out of the arrangement would cause a loss of friendship.

Feel free to use your own examples-you'll find that everything possible does, in fact, meet one of these three criteria. This thereby sets a foundation for the prioritization of your daily and weekly activities. And yet, this article is on the topic of procrastination, prioritization's nasty cousin, so we're not done yet.

Focusing In

The Need-to's must, without question, be completed. These have never really been a problem-there's simply no room to procrastinate. At the other end, the Can-do's are not relevant here because you can only procrastinate what has been judged as worth doing. What we are left with, therefore, are the Ought-to's. And you'll find quite consistently that the Ought-to's are giving you all of your problems when it comes to putting things off. These are the things that you know you should do, and yet, they often do not have a strict deadline, nor would failing to complete them lead to any immediate or significant detriment. What is noteworthy, however, is that over time, their combined significance does indeed lead to great significance. In the end, the direction of that significance (positive or negative) all rests on your ability to handle them timely and effectively.

A Solution

Detailed prioritization is vital--If you are unwilling to accept that, you must not truly want to improve. Step #1 is to schedule your Need-to's-they are almost always time sensitive. Step #2 is to address your Ought-to's, and they will fall within one of three sub-categories:

(a) Do Now!
(b) Do Later, strategically!
(c) Eliminate!

Ought-to's should always be done immediately, unless doing so at a later time would be strategically more valuable and more efficient, or unless the activity has been inaccurately defined as an Ought-to in the first place. Frequently, we categorize activities as Ought-to's for reasons that do not logically support the claim. When you have isolated instances where your rationale was incorrect, don't belabor the issue; just eliminate the task from your consideration! Of those that are rationally based, it is worth repeating that the only reason you choose to complete an activity at a later date is because it makes more sense to do it at that time than to do it now. Perhaps the task has a prerequisite that needs to be addressed first. In any case, if you cannot find reasonable grounds for doing it later, you should do it now or not at all.

Such a policy is uncomfortable at first. It requires judgment, which a procrastinating mind loathes. And while the very nature of procrastinating is to avoid judgment at all cost, if you will apply this model to your daily activities, you will find that judgment is actually quite liberating, and that prioritization of your activities will shift from a challenge to second-nature.

TIME MANAGEMENT

5 Reasons Most Time Management Systems Fail

We're all feeling pressured these days. We're making do with less. We're on call 24/7 Our email inboxes are overflowing So - no surprise - we're getting bombarded with guides to manage our time more efficiently. Visit any bookstore and you will find dozens (maybe hundreds) of titles with "time" in the title. Surf the Internet for "coach" and you'll soon learn the truth: more people hire coaches for time management than for any other reason. So why are so many of us still feeling frazzled and frustrated? Most time systems offer band-aid solutions to the life equivalent of a broken leg...or patching a flat tire with chewing gum. For real time management change, you have to dig deeper. Here are 5 reasons most time management systems fail -- and what you can do instead.

(1)"One-size fits all" systems.

Your life is unique - so why should your time management system be like everybody else's? For example, one "expert" advises all her clients to focus on marketing during the day. Gym and grocery-shopping should be reserved for evening, she says. But some people actually work better in short bursts of purposeful activity. They thrive on interruptions. Others need a solid block of time or they accomplish nothing. Which are you?

(2) Ignoring your motivation.

Does this scene sound familiar? You visit friends who have teenagers. After dinner the teens are supposed to take out the garbage. "We're too tired," they protest. "Can't it wait till tomorrow?" The parents almost give in...till the phone rings. After a brief conversation, the teens are headed out the door: "A party! Just a few blocks away - let's run!" We haven't changed much, whether we're 14 or 64. When we're highly motivated, action seems effortless. Somehow we manage to get everything done.

(3) Waiting to reward yourself till you've "earned" it.

Experienced trainers and psychologists recognize that offering an unexpected treat can be a powerful motivator. Feeling deprived and resentful will be counter-productive. Often when you've been working hard to solve a knotty problem, the solution will come only when you allow yourself to take a break.

(4) Focusing on task instead of purpose.

Time management systems often focus on scheduling and organizing tasks into charts, folders and lists. But you take control over time when you ask, "Why is this item on my To Do List?" and, "Do I really need to do this?" Over and over, I've heard people discover the big secret: Often when you ignore an incoming message or call, the problem resolves itself. And when you skip a meeting, the world doesn't come to an end. Of course, you have to be careful. You can't ignore messages from clients (most of the time). If you work for a company, the decision to skip meetings can be hazardous to your career.

(5) Listening to the critics.

"Nisha" was feeling depressed: her boss had labeled her "disorganized." True, her desk was cluttered and she sometimes came back late from lunch. But Connie ran a complex department and she rarely missed a deadline. Nisha's challenge was to talk to herself encouragingly. She can't give in to calling herself "lazy" and she can't afford to accept the "disorganized" label. To take charge of time, begin with the way you talk to yourself. Name-calling and insults won't help. Feeling strong and powerful is the first step to solving your own unique time challenges.

TIME MANAGEMENT

Time management games


Time management games are rather new at casual games market. But this genre has already become very popular. In time management games we can see an interesting combination of an action game play and necessity to develop a strategy if you want to success. There are some aspects common to all time management games. You must move your character with a reasonable speed. Certain actions should take time to perform.. Having these "times" to work around, we thus "manage" it. Customer-types are also important. In the classic time management games, such as Cake Mania and Diner Dash customers staying in the crowd interacted with one another. It gave them personally and made them different. Also, the time limits a customer place on the player is variable - they can be appeased if we are really pressed for time. These elements made the time management games more than just a series of clicks. These elements made the player think about how best to approach the level.


List of all Time Management games

  • Pizza Chef
  • Home Sweet Home
  • Farm Frenzy
  • Build-a-lot
  • Diner Dash: Hometown Hero
  • Paradise Pet Salon
  • Cake Mania2
  • Turbo Pizza
  • Babysitting Mania
  • Burger Shop

TIME MANAGEMENT

To realize the value of one micro second
ask a person who won the silver medal in Olympics

To realize the value of one second
ask a person who has just avoided an accident

To realize the value of one minute
ask a person who has just missed the train

To realize the value of one hour
ask the lovers who are dying to meet

To realize the value of one day
ask a person who works on daily wages

To realize the value of one month
ask a mother who has delivered a premature baby

To realize the value of one year
ask a student who has failed a grade

So friends even a micro-second is very important so save time as much as u can
Because yesterday is history, tomorrow is mystery and today is present so take is as a gift